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Central Hire Desk Administrator

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Apply online or download application form to email with cv, if relevant, to recruitment@ringwayjacobs.com


To assist the day to day purchasing function within the Plant, Fleet & PPE section of the business.  The hire desk has full responsibility from raising of orders to on and off hire of equipment. Ensuring that plant is only hired for the stated period and that exchanges/damages/repairs and maintenance are dealt with in a timely manner.  Reports to be run on a daily basis ensuring our database is accurate against our vendors ensuring minimal queries and aged-debt during invoicing process.


Manage the on and off hire of all Plant, Fleet & PPE across all contracts.

First point of contact for suppliers and depots for any queries relating to the management or ordering of Plant & Fleet materials.

Run accurate reports on a weekly and ad-hoc basis to be communicated to the depots to raise purchase orders and place orders in accordance with authority levels and in adherence with Ringway Jacobs policies and processes

To liaise with the supply chain/framework suppliers as required to source the required product ensuring best value

To assist the stores and stock function of Plant, Fleet & PPE purchasing for the maintenance and operations function

Ensure our database is mirrored with the information held on our supplier’s databases.

To assist the team leader with depot and supplier visits.

To assist and support the finance function as required

Assist with the production of timely reports and information to managers / supervisors to enable monitoring of plant & fleet hire

Adhere to financial policies and procedures relating to the procurement of goods and services

Monitor requisition process to ensure they are completed accurately and reject those not completed correctly back to the requestor in accordance with company policies

To assist the purchasing function including placing of orders for Plant, Fleet & PPE as required by the contract buyer negotiating with suppliers to get best products / prices and contract terms

Raise purchase orders in accordance with authority levels and procurement processes

Liaise with the Stores function to manage stock levels of plant

Assist in the maintenance of supply chain databases

Provide assistance to finance as required

Run reports to monitor purchasing information e.g. o/s on & off hire/exchanges etc

General administrative duties as required.

To carry out other duties consistent with the above that may be directed or implied from time to time as required commensurate to the post.

Skills and Experience

Excellent communication, interpersonal and relationship building skills

Strong analytical and problem-solving skills

Effective time management and prioritisation skills

IT skills: proficiency in excel; CPA, Dynamics beneficial

Strong Microsoft skills; Word, Excel, Outlook

Plant/Fleet experience

Procurement experience



Other Information

  • Salary: Competitive
  • Type: Permanent
  • Location: Chelmsford
  • Career Level: n/a
  • Terms: n/a
  • Keywords: Central Hire Desk Administrator